When your team needs to track the same regulatory catalysts, pipeline milestones, or competitive signals, sharing a watchlist keeps everyone aligned on a single, live view instead of maintaining separate lists.
Open the sharing panel
You can open the Share panel from two places: click Manage access in the watchlist settings menu, or click the grey/green tag next to the watchlist title.
Share with specific people or teams
In the Share panel, use the Search people or teams dropdown to find who you want to share with. Set the Role dropdown to Viewer or Editor, then click Share. Repeat for additional people or teams, then click Done.
Share with your entire organization
At the bottom of the Share panel, find Organizational Access. It defaults to Restricted. Select your organization name and click Done to make the watchlist visible to all Maven Bio users in your org.
Manage existing access
From the same Share panel, you can:
Change roles: Switch a user between Viewer and Editor at any time.
Revoke access: Click the delete icon next to a name to remove their access.
Copy link: Share a direct URL via Slack, email, or chat. The link only works for users who already have access.
Viewer vs. Editor permissions
New watchlists start as private. When you share, you choose one of two roles:
Viewers can see the watchlist and its tracked entities, view related events, and set their own email notification preferences. They cannot add or remove entities, edit details, share with others, or delete the watchlist.
Editors have full control: they can add or remove entities, edit the watchlist name and description, share it with others, and delete it.
The tag next to the watchlist title reflects access level: grey for private, green for shared.
What you can do next
Once your team is tracking the same assets, build a Smart Table to compare their clinical profiles side by side, or learn more about setting up watchlists to monitor specific therapeutic areas.